Flowchart for Maintaining 5 Year Professional Staff HR Plans
Medical Affairs sends out the previous year's plan with replacement positions for year 5 added (based on retirement at age 65). Positions previously approved for recruitment are identified.
Medical Affairs sends Professional Staff Position Request Form for any new and replacement positions requiring approval to recruit for the first three years of the plan.
Chair/Chief consults with university, research, and hospital, clinical and administrative representatives to finalize any additions or changes to the plans and to determine if resources are available and committed for the planned new and replacement positions.
Chair/Chief completes Professional Staff Position Request forms for positions requiring approval and verifies information for previously approved positions following the Instructions for Completing the Position Request Form. All forms are submitted to Medical Affairs.
Medical Affairs prepares a report of all HR Plans and position requests for all departments. With JPSHRC direction, the report goes to the university, hospitals, research administrators and clinical representatives for review and feedback. Feedback is sent to Medical Affairs.
Medical Affairs compiles all feedback from stakeholders and prepares a final report for JPSHRC approval.
If the positions are approved, the Chair/Chief is notified by e-mail and can begin recruitment.
If the positions are not approved, the Chair/Chief is notified and revises HR Plan based on number of approved positions.
The e-mail, and an attached Candidate Impact Confirmation Form outlines the position and approved resources. This information should be kept on file for reference during the recruitment process.
An appeals process is available if the Chair/Chief questions whether due process was followed.
