The Department Chair/Chief prepares the Letter of Offer using the Letter of Offer Template as a guide. The Letter of Offer should be as specific about the role as possible. In addition to documenting the mutual commitments and expectations of the recruit and the department, it serves a number of purposes after the recruit begins. For example, the letter of offer will be the basis for probationary reviews and the Career Development and Planning process.
There are a number of signatures required on the Letter of Offer:
The department Chair/Chief.
Integrated Vice President Medical Education & Medical Affairs
Senior Medical Director of the Program
There are seven steps to keep in mind to complete the Letter of Offer:
Chair/Chief writes the letter.
Send the letter by e-mail to Medical Affairs' Resource Planning Specialist.
Medical Affairs reviews the letter and returns it via e-mail to the Chair/Chief copying the others who are required to sign it.
Chair/Chief's office prepares the final copy and obtains the other required signatures.
Chair/Chief's office sends the signed letter to the candidate for signature.
Chair/Chief's office sends a copy of the letter returned from the candidate to Medical Affairs.
Once the final, signed letter is received Medical Affairs will send notification to Planning and Facilities, Information Management, OR and relevant clinics indicating the candidate's start date.
